Free Printable Nanny Timesheet Template

nanny timesheet template

When it comes to hiring a nanny, one of the most important aspects of the job is keeping track of their working hours. This is where a nanny timesheet comes in handy. Whether you are a parent who needs to track your nanny’s hours or a nanny who wants to ensure accurate payment, a timesheet is an essential tool.

In this comprehensive guide, we will explore everything you need to know about nanny timesheets. From what they are and why they are important, to how to create and use them effectively, we’ve got you covered. So, let’s dive in and discover the world of nanny timesheets!

What Is a Nanny Timesheet?

A nanny timesheet is a document used to record the hours worked by a nanny. It typically includes details such as the date, start and end times, breaks, and any additional notes or comments. The timesheet serves as a record of the nanny’s working hours, which can be used for various purposes, including calculating pay, tracking overtime, and ensuring compliance with labor laws.

Do you need to use a nanny timesheet? Well, it depends on your specific circumstances. If you have a full-time nanny or if you require your nanny to work a set number of hours each week, using a timesheet can be extremely helpful. It provides a clear record of the hours worked, making it easier to calculate pay accurately.

Why Should You Use a Nanny Timesheet?

Using a nanny timesheet offers several benefits for both parents and nannies. Let’s take a closer look at why you should consider using a timesheet:

  • Accurate Payment: A timesheet ensures that nannies are paid accurately for the hours they work. It eliminates any confusion or disputes regarding working hours and helps maintain a transparent payment system.
  • Tracking Overtime: If your nanny is entitled to overtime pay, a timesheet makes it easy to track and calculate those additional hours. This is especially important if your nanny frequently works longer hours or if you have irregular working schedules.
  • Compliance with Labor Laws: Depending on your jurisdiction, there may be specific labor laws that govern the employment of nannies. Using a timesheet helps ensure that you comply with these laws by accurately recording and documenting the working hours.
  • Communication and Transparency: A timesheet encourages open communication between parents and nannies. It serves as a platform to discuss any changes in working hours, schedule adjustments, or additional responsibilities. This helps build trust and fosters a healthy working relationship.
  • Tax and Legal Purposes: In some cases, you may need to provide documentation of your nanny’s working hours for tax or legal purposes. A timesheet provides a reliable record that can be used as evidence if required.

How to Create a Nanny Timesheet

Creating a nanny timesheet doesn’t have to be a complicated process. Here are the steps to create an effective timesheet:

Step 1: Choose a Format

Start by selecting a format that works best for you. You can create a timesheet from scratch using a spreadsheet program like Microsoft Excel or Google Sheets. Alternatively, you can find pre-designed templates online that you can customize to fit your specific needs.

Step 2: Include Essential Information

Make sure to include the following information on your timesheet:

  • Date: Include the date for each day worked.
  • Start and End Times: Record the exact time your nanny starts and finishes work each day.
  • Breaks: Note any scheduled breaks or meal times.
  • Additional Notes: Leave space for any additional comments or notes regarding the day’s work, such as specific tasks completed or any issues that may have arisen.

Step 3: Customize for Your Needs

Every family and nanny arrangement is unique, so feel free to customize your timesheet to suit your specific requirements. You may want to include additional sections for tracking overtime, mileage, or specific tasks. Tailor the timesheet to ensure it captures all the necessary information for your situation.

Step 4: Communicate and Implement

Once you have created the timesheet, it’s important to communicate its use with your nanny. Explain why you are implementing a timesheet and how it will benefit both parties. Set clear expectations and discuss any questions or concerns your nanny may have.

nanny timesheet template sample
nanny timesheet template sample
sample of nanny timesheet template
sample of nanny timesheet template
nanny timesheet template example
nanny timesheet template example
example of nanny timesheet template
example of nanny timesheet template

How to Use a Nanny Timesheet Effectively

Now that you have created a nanny timesheet, it’s essential to use it effectively. Here are some tips to ensure you make the most out of your timesheet:

1. Consistency is Key

Encourage your nanny to fill out the timesheet consistently and accurately. Set a specific time for them to complete it each day or week and make sure they understand the importance of accurate record-keeping.

2. Review and Approve

As a parent, it’s crucial to review and approve the timesheet regularly. Take the time to go through each entry and ensure it aligns with your expectations and the agreed-upon schedule. This will help identify any discrepancies or issues early on.

3. Address Discrepancies Promptly

If you notice any discrepancies or concerns on the timesheet, address them with your nanny promptly. Open communication is key to resolving any misunderstandings or issues that may arise.

4. Archive and Store

Keep a digital or physical copy of each completed timesheet for your records. This will be useful for future reference, tax purposes, or any legal requirements that may arise.

5. Update as Needed

Periodically review and update your timesheet to ensure it reflects any changes in working hours, rates, or responsibilities. This will help maintain accuracy and transparency.


A nanny timesheet is an essential tool for both parents and nannies. It helps ensure accurate payment, tracks overtime, ensures compliance with labor laws, and fosters open communication. By creating and using a timesheet effectively, you can streamline the process of tracking working hours and maintain a transparent and efficient working relationship with your nanny. So, don’t wait any longer – start using a nanny timesheet today!

Nanny Timesheet TemplateDownload

Leave a Comment